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Metadata and documentation

Purpose​

This page explains how to document Māori geospatial data so context, authority, and limitations are not lost.

Why metadata matters​

Metadata carries meaning.

Without it, data can be misused, misunderstood, or separated from its whakapapa.

Key metadata elements​

In addition to technical fields, include:

  • Data authority and kaitiaki

  • Purpose and intended use

  • Conditions and restrictions

  • Cultural considerations

  • Known limitations

Recording whakapapa​

Where appropriate, document:

  • How the data was created

  • Who was involved

  • What sources were used

  • What decisions shaped it

This supports transparency and trust.

Language and naming​

Use:

  • Correct place names

  • Agreed spellings

  • Appropriate descriptions

Avoid neutral language that removes context.

Keeping documentation current​

Metadata should be:

  • Updated as data changes

  • Reviewed periodically

  • Treated as part of the dataset

Out of date metadata creates risk.