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Useful prompts

These prompts are designed for document workspaces where the source material has already been added. They tell the model to stay close to the supplied evidence, preserve Māori spelling and make uncertainty visible.

Copy them as a starting point and change the kaupapa, document names or fields to suit the mahi.

Summarise a report​

Summarise this report using only the supplied document.

Organise the summary around the report's main findings and evidence.
Give a page or section reference for each major point.
Preserve Māori names and macrons exactly as they appear in the source.
Do not add outside facts or interpretations.
If the report does not support a statement, leave it out.

Find passages about whenua​

Find every substantial passage in the supplied documents that discusses [NAME OF WHENUA OR AREA].

For each result return:
- document title
- page or section
- the name exactly as written
- a short description of what the passage says
- enough source wording for me to check the finding

Do not combine separate passages into a new claim.
If nothing relevant is found, return “not found”.

Find references to a hapū​

Using only the supplied documents, find references to [HAPŪ NAME].

For each reference identify:
- source document
- page or section
- source spelling
- what the passage says about the hapū
- any place explicitly associated with the reference

Do not assume that the hapū name is itself a geographic place.
Do not infer rohe boundaries or locations that are not stated in the source.

Extract candidate ingoa wāhi​

Using only the supplied documents, identify candidate geographic place names.

For every candidate:
- preserve the name exactly as written in the source
- preserve macrons exactly as supplied
- do not modernise or normalise the source spelling
- identify the source document
- give the page or section if available
- include a short context note
- suggest a feature type only when the source supports it
- give confidence only for whether the text is referring to a geographic place

Do not treat iwi, hapū, people, organisations, waka or events as places unless the source clearly uses the same name for a geographic feature.
Do not invent coordinates.
Do not substitute a modern place name for a historical form.
If uncertain, keep the row and mark it uncertain.

Preserve source spelling​

Review the extracted names below against the supplied source passages.

For each row:
- put the exact source form in place_as_written
- do not add missing macrons to place_as_written
- do not remove macrons that are present
- put any proposed modern or normalised form in a separate possible_normalised_name field
- explain what evidence supports the proposed normalised form

If there is no cited evidence for normalisation, leave possible_normalised_name blank.

Return page references​

Answer the question using only evidence you can identify in the supplied documents.

For every factual statement, give the document title and page or section.
If a page number is unavailable, identify the closest heading or section.
Do not provide a source reference that does not support the statement.
If the evidence is absent, say “not found in the supplied documents”.

Build a review table​

Return the findings as a Markdown table with these columns:

Place as written | Possible normalised name | Type | Source | Page | Context | Confidence | Review note

Use one row per distinct source reference.
Do not merge different spellings into one row.
Do not invent blank values.
Use “uncertain” where the source is ambiguous.

Find uncertainty and possible errors​

Act as a reviewer of the extraction below.

Identify rows where:
- the name may be an iwi, hapū, person or organisation rather than a geographic place
- OCR may have damaged the spelling
- a macron may have been lost or added
- the source context does not support the proposed feature type
- a normalised name has been supplied without evidence
- two different places may share a similar name
- the source passage is too weak to support the row

Do not delete any row.
Add a review_note and recommend either source_checked, unresolved, or rejected_not_place.

Compare several documents​

Compare how the supplied documents refer to [PLACE OR TOPIC].

Keep each source separate.
For each document identify:
- the form of the name used
- page or section
- relevant context
- any different spelling or feature description
- whether the documents appear to refer to the same place, with reasons

Do not decide which spelling or interpretation is authoritative unless an identified source explicitly establishes that.

Prepare GIS attributes​

Use this only after the names and geometry have already been reviewed.

Convert the reviewed records below into CSV fields suitable for GIS.

Use these columns:
record_id, place_as_written, matched_name, feature_type, source_document, source_page, source_context, name_source, name_source_id, review_status, review_notes, latitude, longitude, geometry_source, sensitivity

Preserve all supplied values exactly.
Do not add coordinates, names, feature types or source IDs that are absent.
Leave missing values blank.
Return UTF-8 CSV and preserve Māori macrons.

Ask for a strict “not found” answer​

Answer only from the supplied documents.
If the documents do not contain enough evidence to answer, return exactly:

NOT FOUND IN SUPPLIED DOCUMENTS

Do not fill the gap using general knowledge or a plausible guess.

A reusable system instruction​

For an important research workspace, add a short standing instruction if the application supports one:

Work from the supplied documents first.
Preserve Māori names, spelling and macrons as they appear in the source.
Make source references visible.
Separate evidence from interpretation.
Mark uncertainty instead of guessing.
Never invent coordinates or geographic matches.
Treat AI-extracted names as candidates for human review, not authoritative place-name records.

A good prompt reduces some errors. It does not replace checking the source or the place verification workflow.

Last reviewed: 22 August 2026

Use the prompts inside a complete workflow​

Start with Search your documents, use Find ingoa wāhi for place-focused extraction, then move reviewed results through Turn results into GIS data. The prompt is only one part of that chain.

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